INCOMING UCSB STUDENT-ATHLETE MEDICAL REQUIREMENTS
On behalf of the UCSB Athletic Training Staff, we would like to welcome you to the University of California at Santa Barbara. The purpose of this document
is to help you complete all sports medicine clearance requirements to allow you to participate as a Gaucho student-athlete as quickly and efficiently as possible. There are several requirements that need to be completed prior to your arrival on campus, and several requirements that are completed with the sports medicine staff once you arrive on campus. Please see the checklists below for ALL then read on for more information on each requirement. If your 18th birthday falls AFTER your physical date, then all necessary forms will require an additional parent signature. Please let the coaching and sports medicine staffs know ASAP if this is the case.
 
If you have any questions or concerns during this process, please call the athletic training room (ATR) at (805) 893-3424 for more information. Your physical date will be sent to you by coaching and/or sports medicine staff in the summer. If you do not receive your date by the beginning of July, please call us.
 

LIST 1 - PRIOR TO ARRIVAL ON CAMPUS 

(to be completed 2 weeks prior to physical date)

❏ Complete ARMS "Incoming Athlete Physical Checklist" 

ARMS

❏ Create a SportsWare Profile   **It may take up to 24 hours for your SportsWare request to be accepted.    

 
❏ Request and gather copies of ALL prior immunization records
 
❏ If you have formally been diagnosed with ADD/ADHD, gather all pertinent paperwork regarding the diagnosis
       
 
❏ If you have recently recovered from a serious injury or illness that caused you to miss practices and/or games in the last 24 months, gather all clearance paperwork from your treating physician
 

LIST 2 - ONCE YOU ARRIVE ON CAMPUS:

❏ Bring ALL the above paperwork to your physical date if you have not already sent it to the ATR
 
❏ Complete pre-participation physical at student health (scheduled by sports medicine staff)
 
❏ Complete additional sports medicine paperwork for clearance with sports medicine staff on-site as needed
 
❏ For contact sports, complete all baseline concussion testing with sports medicine staff
 
Requirements #2-4 on List 2 will be arranged by the sports medicine staff; you will just need to show up at the meeting time given to you by the coaching staff on your report date.
 
Any documentation can be faxed to the athletic training room (ATR) prior to your physical date at (805) 893-5420 or emailed to your sports respective Athletic Trainer which can be found on our Staff page. If you are faxing or emailing forms, please make sure to identify your sport and name clearly.
 

ADDITIONAL INFORMATION ON LIST 1 - PRIOR TO ARRIVAL ON CAMPUS: 

1. Complete online health history and information through ARMS and SportsWare: Please see below PDF instructions on how to create a SportsWare account and fill out the necessary information. Once you set up your Portal, you will be able to fill out all of our medical forms and information.  Please make sure to read and follow all instructions, as they will tell you exactly what forms you need to complete for participation. Be sure to include all pre-existing injuries, illness, or conditions in your health history.

Click Here for PDF Instructions for Incoming Student-Athletes

2. Fill out Insurance Verification form which requires a parent/guardian signature for ALL incoming student-athletes, except those that are international: see the link to PDF document below.

Insurance Verification PDF

3. Health Insurance Information and Requirements: Front and Back copies of your personal/family health insurance cards are required whether or not you plan on purchasing the UC Student Health Insurance Plan (UC SHIP) through the university.

  What You Need to Know about Your Health Insurance

Health Insurance is mandatory for all UCSB registered students and a condition of enrollment. The UC Student Health Insurance Plan (UC SHIP) is a comprehensive medical insurance program offered to UCSB students which includes vision and dental coverage, and access to most Student Health services with no additional charges. The premium for UC SHIP is included in your total cost of attendance.  All registered students are automatically enrolled in UC SHIP, but if you have comparable insurance and you do not want to keep UC SHIP as dual coverage, you must submit a request to waive enrollment by the specified deadline.

                  *NOTE* - UC SHIP/Anthem will be secondary if you have other medical insurance coverage (except Tricare and Medi-Cal).

Depending on your financial need, you may be eligible to have your UC Student Health Insurance Plan (UC SHIP) premium fully or partially covered by an UC Student Health Insurance grant. Please note that your Financial Aid Award will change if you waive out of UC SHIP. This grant helps cover the cost of UC Health Insurance for the academic year and the amount of this grant is dependent upon your financial need. Students who opt out of UC Health Insurance will not be eligible to receive the grant. The Office of Financial Aid and Scholarships will not consider any appeals from students who waive out.

If you do waive out of UC Health Insurance, your total financial aid will still include the full cost of the Gaucho Access Plan (GAP) in order to ensure students have adequate funding to sign up for that program. 

 For more information on UC SHIP and GAP please follow the links below

UC SHIP: http://studenthealth.sa.ucsb.edu/insurance/uc-ship-2019-2020

 GAP: http://studenthealth.sa.ucsb.edu/insurance/gap

 SHS Insurance Office

Phone: 805.893.2592 
Fax: 805.893.5340 
Hours of Operation: Mon, Tues, Thurs, Fri 8:00a - 4:30p Wed 9:00a - 4:30p 
Location: Student Health Service Green Hallway, RM 1708-F

4. Request and receive sickle cell trait test results: as of August 1, 2010, the NCAA mandates that its member colleges and universities determine the sickle cell trait status of all new student-athletes. Under the current NCAA and UCSB Athletics rules, incoming student-athletes must satisfy one of the following options at the time of the pre-participation physical to be medically cleared for athletics: 
  1. Provide results of a prior sickle cell test (all children are screened at birth as part of a newborn screening in most of the United States).
  2. Take a blood test at Student Health and wait for the results BEFORE participation.
  3. Take a blood test at an outside location and bring results to report date.

As of today, all fifty states have newborn screening programs that identify sickle cell trait status at birth; however, not all states adopted screening in the same year.  This information needs to be requested directly from the state of birth, pediatricians’ offices do not necessarily have access to this information. In the State of California, results may be available from the State at: https://www.cdph.ca.gov/Programs/CFH/DGDS/Pages/nbs/athletestraitresults.aspx

Please indicate that results should be sent to UCSB or leroy.heu@athletics.ucsb.edu

If you were NOT born in California, find the newborn screening program in the state where you were born using: http://genes-r-us.uthscsa.edu/resources/consumer/statemap.htm

If you were born outside the United States, you will need to be screened upon arrival on campus.

If you are transferring from another NCAA institution you will likely have already been tested; please request test results from your prior institution and bring a copy to your physical date.

5. Request and gather copies of ALL prior immunization records: the Student Health Center requires that all immunizations are up to date, including tetanus and pertussis. Please bring a copy of your immunizations records showing all records are up to date.  For further information, go to http://studenthealth.sa.ucsb.edu/services/medical-services/immunization-information/university-immunization-requirements.

If you are transferring from another NCAA institution you may have already had immunizations done; please request these records from your prior institution and bring a copy to your physical date.

6. If you have been formally diagnosed with ADD/ADHD, gather all pertinent paperwork regarding the diagnosis: additional paperwork will be provided for your treating physician/psychologist to fill out.  This process is required by the NCAA as ADD/ADHD medications are considered banned substances.  Also, if you plan to apply for services through the Disabled Student Program (DSP) on campus, ADD/ADHD testing must have been completed prior to application but within a year of you starting UCSB.  In this instance, if your tests were completed more than a year prior to your application, your tests will need to be done again.  If you plan not to utilize these services, retesting is not required. 

     ADHD Physician Form

7. If you have recently recovered from a serious injury or illness that caused you to miss sport time in the last 24 months, gather all clearance paperwork from your treating physician: this helps us to keep current records and expedite your clearance status through our sports medicine doctors.

Any documentation can be faxed to the athletic training room (ATR) prior to your physical date at (805) 893-5420. If you are faxing forms, please make sure to identify your sport and name clearly.